Take Control of Every Part, Every Warehouse, Every Job
Know exactly what you have, where it is, and when to reorder. FSM Navigator's inventory management connects your warehouses, work orders, and mobile techs in one system — so stock surprises stop happening.
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One System for Your Entire Parts Operation
Stop guessing what's in stock. FSM Navigator® gives your office and field teams a single source of truth for every part, across every warehouse.
Warehouses & Bins
Set up multiple warehouses, each with bins for organized storage. Know exactly which shelf holds what — and find it fast.
Current Stock Levels
See stock counts per warehouse, set minimum thresholds, and get reorder alerts before you run out of the parts you need most.
Cost & Value Tracking
Track unit cost and total inventory value per warehouse. Know what your stock is worth and catch cost discrepancies early.
Multiple Warehouses. Organized Down to the Bin.
Whether you run one stockroom or a dozen warehouses across the state, FSM Navigator® keeps everything organized. Create bins within each warehouse so your team knows exactly where every part lives — no more walking the aisles guessing.
Need to move stock between locations? Inventory transfers log every movement with timestamps and user attribution, so you always know who moved what and when.
- As many warehouses as you run, with custom bin layouts
- Transfer stock between warehouses with full audit trail
- Custom categories to organize by type, brand, or your own labels
- Every adjustment logged with user, timestamp, and reason
Warehouse and Bin Management
Run several warehouses, sort stock into bins, and track every transfer between locations.
See how warehouse management works →Truck stock that is actually counted
Every truck is a small warehouse, and it decides whether today's job gets finished. In FSM Navigator each technician's van has its own stock. When a tech uses a part on a job, it comes off that van and is recorded against the job, so the part that gets used is the part that gets billed.
Replenish a van from a warehouse with a transfer the system records. Set a minimum quantity on each part, and when stock falls to or below it the part appears on the Low Stock list and the team is alerted by email, and by Telegram when it is set up. Technicians see low-stock flags for their own van stock in the mobile app.
Hand a part to another tech with a scan
Two techs meet in a supply house parking lot, and one has the spare capacitor the other needs. The giving tech sends a QR transfer from their own van stock, the receiving tech scans it, and both trucks' counts update. Technicians send these transfers from their own van stock, on the web and in the mobile app. Dispatchers do not send van-to-van transfers, and a technician sees only the transfers they are part of.
Suggested parts and dispatch that checks the truck
Suggested parts can be attached to a skill category, so they are offered when a job in that category is set up. And on Enterprise, intelligent dispatch won't assign a technician whose van stock lacks the parts the job requires. See auto-assignment.
Get Warned Before the Parts That Matter Run Out
Every part in your system has a stock count tied to a specific warehouse and bin. Set minimum thresholds and FSM Navigator® flags items that are running low — before your techs show up to a job empty-handed.
Running low on capacitors? When your total across all warehouses drops below the part’s minimum, it shows up on your reorder list and the Owner and Inventory Manager get an email. Need to check stock before dispatching? One search shows availability across all locations.
- Company-wide low-stock alerts from each part’s minimum, plus low-stock flags on each technician’s own van stock in the app
- Reorder reports so you order what you need, not what you think you need
- Barcode and QR code scanning from the mobile app
- Stock level reports and usage history for smarter ordering
Every Part Leaves a Trail Back to the Job.
When a technician logs parts on a work order, the parts are deducted from that technician's van stock and recorded against the job. Replenish vans from your warehouses as stock runs low. No second step, no manual adjustment, no "I forgot to update the spreadsheet."
You get a clear record of which parts went to which job — making cost tracking accurate and customer billing straightforward. Your inventory stays in sync with reality without anyone having to think about it.
- Auto-deduct parts when logged on a work order
- Part-to-job traceability for cost analysis
- Usage reports show which parts get consumed fastest
Parts Tracking
See which parts each job used, with van stock deducted when a technician logs them.
See how parts tracking works → Learn more about work ordersAudit Inventory with Confidence, Not Chaos
Inventory counts are stressful enough without worrying about stock moving while you're counting. FSM Navigator® lets you freeze your inventory — locking all movements so your numbers match reality during a physical count.
When the count is done, the system calculates variance automatically. Every adjustment gets a timestamp, the user who made it, and a reason. Your audit trail is airtight.
- Freeze inventory to pause all stock movements
- Automatic variance calculation after physical counts
- Full audit trail: user, timestamp, reason for every change
- Stock adjustment logging with user, timestamp, and notes
Inventory Audits
Freeze a warehouse, count it bin by bin, and keep a record of every variance you find.
See how inventory audits work →Inventory That Connects to Everything Else
Inventory doesn't live in a silo. It connects to work orders, asset management, and the mobile app your techs use every day.
Work Orders
Parts consumed on work orders are auto-deducted. Track material costs per job and know exactly what each project costs you.
Learn more about work ordersAsset Management
Link spare parts to specific assets. When a unit needs service, you'll know which parts are compatible and where they're stocked.
See all featuresMobile App
Techs check stock levels and log parts used — all from their phone, while office staff with inventory access scan barcodes in the app. Sync keeps the office in the loop.
Learn more about the mobile appAppliance repair is a parts-first trade: one missing element means a second trip. See inventory and van stock for appliance repair.
Know What Is Moving Before You Reorder
The low-stock list tells you what is short today. Statistics, a demand estimate, lot records and a year-end view tell you what to order next.
Statistics Tab
See this month’s stock movements, a monthly trend and your most-used parts, so you know what moves and what sits on the shelf.
Demand Estimate
The most-used parts also show a simple estimate of upcoming demand from recent usage and how many months of stock you have left. It is an estimate to reorder against, not a promise.
Year-End Inventory Figures
Pick a year and gather what your accountant asks for: ending inventory value, purchases by supplier and the cost of parts used on jobs. It is a record of your figures, not tax advice.
Lot Tracking
Receive stock by lot with a lot number, received and expiry dates, supplier and cost. Record the lot, and use the oldest lot first, for parts such as refrigerant and chemicals that you want traceable to a batch.
Barcodes and QR Codes
Office staff with inventory access scan barcodes and QR codes in the mobile app to pull up a part, count stock or record a transfer.
Keep Ordering Connected
Pair the low-stock list with purchase orders, and check what is on the shelf with inventory audits across your warehouses and bins.
Common Questions About Inventory Management
Can I track parts by lot number?
Yes, on Enterprise. Receive stock by lot with a lot number, received and expiry dates and supplier, and use the oldest lot first.
Does it estimate how many parts I will need?
Yes. The Statistics tab shows your most-used parts with a simple estimate of upcoming demand from recent usage. It is an estimate to reorder against.
Is there a year-end inventory report?
Yes. Pick a year to gather ending inventory value, purchases by supplier and the cost of parts used on jobs for your accountant. It is a record of your figures, not tax advice.
Can I track inventory on every truck?
Yes, on Enterprise. Every van has its own stock, parts used on jobs come off it and are recorded against the job, and technicians see low-stock flags for their own van stock in the mobile app.
Can technicians transfer parts to each other?
Yes. A technician sends a QR transfer from their own van stock, the other technician scans it, and both counts update. Dispatchers do not send van-to-van transfers.
Does it alert me when stock runs low?
Yes. Set a minimum quantity on each part. When stock falls to or below it, the part appears on the Low Stock list and the team is alerted by email, and by Telegram when it is set up.
Which plan includes inventory management?
Inventory management is available on the Enterprise plan at $59.99/user/month billed monthly, or $47.99/user/month billed annually. Every Enterprise subscription starts with a 14-day free trial so you can explore the full system — warehouses, bins, audit freeze, transfers, and auto-deduction — before committing.
Can I manage multiple warehouses?
Yes. You can create as many warehouses as you run, each with its own bins for organized storage. Transfer stock between warehouses with a full audit trail — every transfer logs the source, destination, quantity, user, and timestamp. See current stock levels across every location from a single dashboard.
Does inventory automatically update when parts are used on jobs?
Yes. When a technician logs parts used on a work order, the parts are automatically deducted from that technician's van stock and recorded against the job. No manual adjustments needed — your inventory stays accurate. Replenish vans from your warehouses as stock runs low.
How does inventory auditing work?
Start an audit on a warehouse to freeze stock changes while you count. Count items physically, enter the numbers, and the system calculates variance automatically. Every correction is logged with the user, timestamp, and the audit it came from — giving you a complete audit trail that holds up to scrutiny.
Can technicians check stock from the mobile app?
Yes. Technicians can search parts by name or number in the mobile app and see which stock locations hold them and how many are available, check their own van stock, and log usage on the spot, with no call to the office needed. Office staff with inventory access can also scan barcodes and QR codes in the app to pull up a part.
Does it integrate with work orders?
Absolutely. Parts consumed on work orders are automatically deducted from that technician's van stock and recorded against the job. You get a clear record of which parts went to which job, making cost tracking and customer billing straightforward. Replenish vans from your warehouses as stock runs low. It works the other way too — when you add parts to a new job, suggested parts show how many you have on hand.
Go Deeper on Inventory at Scale
What inventory looks like once stock is spread across several buildings and a full fleet of trucks.
Ready to Get Your Inventory Under Control?
Stop guessing what's in stock and start running your parts operation with confidence. Try the full Enterprise experience free for 14 days — warehouses, bins, audit tools, and auto-deduction included.
14-day free trial on all paid plans · No setup or cancellation fees · Enterprise includes full inventory management