Know Every Part, Every Count, Every Time
Track spare parts across every warehouse, get alerts before stock runs out, and auto-deduct parts when your techs use them on jobs. No more guesswork, no more surprise shortages.
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Your Entire Parts Operation in One Place
Every part your team uses — cataloged, tracked, and tied to real stock levels. Stop juggling spreadsheets and start making decisions with numbers you can trust.
Centralized Parts Catalog
Every part with its SKU, description, unit cost, and custom categories. One searchable database your whole team can rely on.
Current Stock Levels
See live counts per warehouse and bin. Know exactly what you have, where it is, and what needs restocking — at a glance.
Barcode & QR Scanning
Point, scan, done. Techs can look up any part from the mobile app — no typing, no scrolling through lists.
Every Part Counted. Every Warehouse Covered.
Your parts catalog isn't just a list — it's a live system. Every part carries a current stock count tied to a specific warehouse and bin. When stock moves, your numbers update. When a tech uses a part, it's reflected in the count.
Need to adjust stock manually? Every adjustment is logged with the user, timestamp and any note you add. Your records stay clean and auditable.
- Live stock counts per warehouse and bin location
- Unit cost and total inventory value at every location
- Custom categories: type, brand, supplier, or your own labels
- Manual adjustments with notes and a full audit trail
Van stock and tech-to-tech transfers
Each technician's van has its own count. Parts used on a job come off that van and are recorded against the job. Technicians can hand parts to each other with a QR transfer from their own van stock, on the web and in the mobile app, and both counts update. Dispatchers do not send van-to-van transfers.
Set a minimum quantity on each part. When stock falls to or below it, the part appears on the Low Stock list and the team is alerted by email, and by Telegram when it is set up. Barcode and QR scanning in the mobile app is part of Enterprise inventory. On Enterprise, intelligent dispatch also checks van stock: it won't assign a technician whose truck lacks the parts the job requires. See auto-assignment.
More on truck stock and warehouses in inventory management.
Stop Running Out of the Parts That Matter
Set a minimum stock level on every part. When the total across your warehouses drops below it, FSM Navigator® sends a low-stock email and lists the part in your reorder suggestions — so you're ordering based on real data, not a hunch.
No more discovering you're out of capacitors when your tech is already on site. No more over-ordering parts that sit on shelves for months. Your reorder report tells you exactly what needs restocking and where.
- Company-wide minimums per part, plus low-stock flags on each tech’s own van stock in the app
- Reorder report shows every item below threshold
- Filter by warehouse, category, or urgency level
- Cost tracking helps you budget smarter for reorders
Parts Used on a Job? Stock Updates Automatically.
When a technician logs parts on a work order, the stock comes off that technician's own van inventory. No second step, no manual adjustment, no "I forgot to update the spreadsheet." Your inventory stays in sync with reality.
You also get a clear record of which parts went to which job. That makes cost tracking accurate, customer billing straightforward, and warranty questions easy to answer.
- Auto-deduct parts when logged on a work order
- Part-to-job traceability for cost analysis and billing
- Techs log parts from their phone — office sees it
To check that what's on the shelf matches the system, run an inventory audit.
Learn more about inventory managementSee What's Moving, What's Sitting, and What's Costing You
Counting is the start. The parts a tech puts in on the job are part of what that job cost you, so knowing which parts get used, who uses them and where the money goes is how you know which work makes money.
Usage by Part
See which parts get consumed the fastest. Spot high-demand items so you can stock up before they run out.
Usage by Technician
Know who's using what. Identify patterns, catch anomalies, and make sure parts aren't walking off the job.
Cost by Job
See exactly what each job costs in parts. Those costs flow into job profitability on the Pro and Enterprise plans, so the margin on each invoiced job already counts its parts.
See Which Parts Your Jobs Use Before You Reorder
The low-stock list tells you what is short today. Statistics, a demand estimate, lot records and a year-end view tell you what to order next.
Statistics Tab
See this month’s stock movements, a monthly trend and your most-used parts, so you know what moves and what sits on the shelf.
Demand Estimate
The most-used parts also show a simple estimate of upcoming demand from recent usage and how many months of stock you have left. It is an estimate to reorder against, not a promise.
Year-End Inventory Figures
Pick a year and gather what your accountant asks for: ending inventory value, purchases by supplier and the cost of parts used on jobs. It is a record of your figures, not tax advice.
Lot Tracking
Receive stock by lot with a lot number, received and expiry dates, supplier and cost. Record the lot, and use the oldest lot first, for parts such as refrigerant and chemicals that you want traceable to a batch.
Barcodes and QR Codes
Office staff with inventory access scan barcodes and QR codes in the mobile app to pull up a part, count stock or record a transfer.
Keep Ordering Connected
Pair the low-stock list with purchase orders, and check what is on the shelf with inventory audits across your warehouses and bins.
Common Questions About Parts Tracking
Can I track parts by lot number?
Yes, on Enterprise. Receive stock by lot with a lot number, received and expiry dates and supplier, and use the oldest lot first.
Does it estimate how many parts I will need?
Yes. The Statistics tab shows your most-used parts with a simple estimate of upcoming demand from recent usage. It is an estimate to reorder against.
Is there a year-end inventory report?
Yes. Pick a year to gather ending inventory value, purchases by supplier and the cost of parts used on jobs for your accountant. It is a record of your figures, not tax advice.
Can technicians transfer parts to each other?
Yes. A technician sends a QR transfer from their own van stock, the other technician scans it, and both counts update. Dispatchers do not send van-to-van transfers.
Can I track inventory on every truck?
Yes, on Enterprise. Every van has its own stock, parts used on jobs come off it and are recorded against the job, and technicians see low-stock flags for their own van stock in the mobile app.
Which plan includes parts tracking?
Parts tracking is available on the Enterprise plan at $59.99/user/month billed monthly, or $47.99/user/month billed annually. Every Enterprise subscription starts with a 14-day free trial so you can explore the full parts catalog, stock alerts, and auto-deduction before committing.
Can I set automatic reorder alerts?
Yes. Set a minimum stock level on each part. When the total across your warehouses drops below it, FSM Navigator emails your Owner and Inventory Manager and shows the part in your reorder suggestions — before your techs show up to a job without the part they need. Each tech can also set minimums for their own van, and low items are flagged in the mobile app.
Do parts auto-deduct from stock when used on jobs?
Yes. When a technician logs parts on a job, the stock is automatically deducted from that technician's van stock. No manual adjustments, no spreadsheet updates — your inventory stays accurate, and you get a clear record of which parts went to which job.
Can technicians look up parts on mobile?
Yes. Technicians can search parts by name or number in the mobile app and see which stock locations hold them and how many are available, check their own van stock, and log usage on the spot, with no call to the office needed. Office staff with inventory access can also scan barcodes and QR codes in the app to pull up a part.
Can I track costs per part?
Yes. Every part in the catalog carries a unit cost. You can see total inventory value per warehouse, track cost history over time, and get per-job cost breakdowns showing exactly what parts cost you on each work order. The same parts cost, taken at what each part cost when it was used, feeds job profitability, which subtracts it along with labor and mileage from what you billed for the job.
Does it support multiple warehouses?
Yes. Stock levels are tracked per warehouse and per bin within each warehouse. You can see at a glance which location has what, transfer parts between warehouses, and pull a reorder list based on your combined stock across all warehouses.
Parts Catalog Guide (Docs) How Inventory and Parts Work (Docs)
Go Deeper on Parts and Inventory
Practical guides on running parts across warehouses and trucks without losing count.
What Is Inventory Management in Field Service?
Parts, warehouses and trucks — a plain-English walkthrough of how stock actually moves.
Read the guide InventoryRunning Inventory Across Six Warehouses and 180 Trucks
How a larger operation keeps counts accurate when stock sits in dozens of places at once.
Read the article FeaturePricebook
One price list for quotes and your booking page. On Enterprise, a material can follow the sale price of the inventory item it's linked to.
See the pricebookReady to Stop Guessing What's in Stock?
Get your parts catalog, stock alerts, and auto-deduction working together. Try the full Enterprise experience free for 14 days — every feature included — a payment method is collected when the trial starts, but your card won't be charged during the trial.
14-day free trial on all paid plans · No setup or cancellation fees · Enterprise includes full parts tracking