Count Stock with Confidence, Not Crossed Fingers
Freeze your inventory, count what's really there, and let the system flag every discrepancy. FSM Navigator's audit tools give you accuracy you can prove — not just hope for.
14-day free trial · Nothing charged until the trial ends · Cancel online anytime; access continues to the end of your paid period
Your Stock Numbers Should Match Reality
Parts walk off shelves, counts drift over time, and spreadsheet audits miss things. FSM Navigator® gives you a structured audit workflow — freeze, count, compare, correct — so your inventory records are numbers you can trust.
Freeze Inventory
Lock warehouse stock movements with one click. No transfers, no adjustments, no receiving — your counts stay clean while you're counting.
Count & Compare
Enter physical counts per item and location. The system compares them against expected quantities and flags every difference automatically.
Resolve & Correct
Review the variances, then submit to correct stock to what you counted — all logged. The freeze lifts and you get back to work.
Stop Stock from Moving While You're Counting It
Ever finish an inventory count only to realize a tech pulled parts halfway through? Inventory freeze eliminates that problem. Start an audit, and warehouse stock movements — transfers, adjustments, receiving, and bin moves — are blocked until you're done. When the count shows what is short, order and receive it with purchase orders.
Choose the warehouse to audit, and every item in it is counted — bin by bin if you use bins. Audit one warehouse, then start the next to cycle through your locations. Either way, your numbers stay locked while you work.
- One-click inventory freeze blocks warehouse stock movements
- Audit one warehouse at a time, with each bin counted as its own line
- Enter physical counts item by item with system totals visible
- Cancel an audit anytime to lift the freeze without changing stock
See Every Discrepancy the Moment You Finish Counting
No more comparing spreadsheets line by line. The system calculates the difference between what you expected and what you counted — for every item, in every bin. Shortages, overages, and matches are all flagged for you.
Each variance shows the item, location, expected quantity, physical count, and the gap. When you submit, every line is corrected to match what you counted — or cancel the audit and nothing changes. Every correction is recorded.
- Automatic variance calculation — shortages, overages, and matches
- Submit once to correct every counted line
- Apply stock corrections directly from the audit results
- Audit summary with items counted, items adjusted, and net variance
An Audit Trail That Holds Up to Scrutiny
Whether it's an internal review or an external compliance check, you need records that are detailed and tamper-proof. Every audit in FSM Navigator® is permanently logged — who started it, when, what was counted, what didn't match, and who submitted the corrections.
Pull up any past audit and see the full picture: warehouse scope, item-level counts, variance breakdowns, and the user behind each action. No gaps, no guesswork.
- Complete audit history with date, user, and outcome
- Item-level detail: expected count, physical count, and variance
- Audit summary reports for management review
- Every stock correction logged with the user and the audit it came from
Inventory Auditing Connects to Your Whole Operation
Auditing doesn't happen in a vacuum. It ties into how you manage stock, organize warehouses, and plan jobs.
Inventory Management
Track stock levels, set reorder thresholds, and manage parts across all your warehouses. Audit results feed directly into your live inventory.
Parts your technicians use come off stock through parts tracking.
Learn more about inventory managementWarehouse Management
Organize storage with warehouses and bins, transfer stock between locations, and keep every movement logged with a full trail.
Learn more about warehouse managementPlans & Pricing
Inventory auditing is included with the Enterprise plan. See all plans side-by-side and find the right fit for your team.
See pricingCommon Questions About Inventory Auditing
Which plan includes inventory auditing?
Inventory auditing is available on the Enterprise plan at $59.99/user/month billed monthly, or $47.99/user/month billed annually. Every Enterprise subscription starts with a 14-day free trial so you can explore the full audit system — freeze, count, variance tracking, and history — before committing.
What does "inventory freeze" mean?
Inventory freeze pauses warehouse stock changes — transfers, manual adjustments, receiving, and bin moves — while you conduct a physical count. This ensures your numbers match reality without stock shifting underneath you. When you submit your counts, corrections are applied and normal operations resume; cancelling the audit lifts the freeze without changing any stock.
Can I audit specific warehouses?
Yes. You choose the warehouse to audit, and every bin in it is counted as its own line, so you can see exactly which shelf is off. Audit one warehouse at a time, then start the next when you're done — a practical way to cycle through your locations.
How are variances tracked?
After you enter your physical counts, the system automatically calculates the difference between expected and actual quantities for every item. Each variance is flagged with the item name, location, both quantities and discrepancy — so you can focus on the items that need attention instead of scanning hundreds of rows manually.
What happens after the audit?
Once counting is done, you review the flagged variances — the count screen highlights every line where the shelf doesn't match the system. When you submit, each line is corrected to match what you counted and the freeze lifts. If something looks wrong, cancel the audit instead and no stock changes. The entire audit — counts and variances — is saved permanently in your audit history.
Is there an audit history?
Yes. Every audit is saved with its dates, who started it, the warehouse and bins counted, each line's expected and counted quantities, and the variance. The stock corrections it applied also appear in your inventory history under the user who submitted them. You can pull up any past audit anytime — whether it's for internal review, management reporting, or compliance documentation.
Why Stock Counts Drift in the First Place
An audit fixes the number. These guides cover the habits that keep it accurate between counts.
Parts, Warehouses & Trucks — the Basics
Stock lives in three places at once: warehouse shelf, bin and van. A plain-English walkthrough of how those balances relate and where they diverge.
Read the inventory primerCounting Across Six Warehouses and 180 Trucks
What reconciliation looks like at scale — how one operation keeps every location countable without shutting the business down for a day.
Read the operator profileCounting before year end? Use our year-end truck stock count plan.
Ready to Audit Inventory the Right Way?
Stop counting on clipboards and hoping the numbers add up. Try the full Enterprise experience free for 14 days — freeze protection, variance tracking, audit history, and stock corrections included.
14-day free trial on all paid plans · No setup or cancellation fees · Enterprise includes full inventory auditing