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Inventory management

Keep every warehouse shelf and technician van stocked with the parts your team needs. FSM Navigator's inventory system gives you real-time visibility across all storage locations, automated low-stock alerts, and a complete audit trail of every part movement.

Enterprise feature

Inventory management is available exclusively on the Enterprise plan. Compare plans to learn more.

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  • Warehouses & stock

    Create warehouse locations and track stock levels at each site.

    Manage warehouses

  • Parts catalog

    Build your catalog of parts, supplies, and materials with pricing and categories.

    Parts catalog

  • Stock transfers

    Move parts between warehouses and track every transfer from start to finish.

    Stock transfers

  • Technician van stock

    Assign parts to technician vans and manage mobile inventory levels.

    Van stock

  • Technician inventory

    View and use assigned parts from the technician's mobile perspective.

    Technician inventory

  • Barcode scanner

    Scan barcodes directly from your browser to look up and manage parts instantly.

    Barcode scanner

  • Low stock alerts

    Set minimum thresholds and get notified before you run out of critical parts.

    Low stock alerts

  • Suppliers

    Maintain a directory of part suppliers for easy reordering.

    Suppliers

  • Purchase orders

    Create, track, and manage purchase orders from draft to delivery.

    Purchase orders

  • Lot & batch tracking

    Record incoming batches with supplier, cost, and expiration details for full traceability.

    Lot & batch tracking

  • Cycle counting & audits

    Run structured audit sessions to verify physical stock matches system records.

    Cycle counting

  • Reports & audits

    Run stock reports, review usage, and trace every inventory change.

    Reports & audits

Key capabilities

Capability Description
Multi-location tracking Monitor stock quantities across warehouses, offices, and technician vans
Parts catalog Centralized listing of all parts with SKU, pricing, and category data
Stock transfers Move inventory between any two locations with full status tracking
Van stock management Assign parts to individual technicians for mobile fieldwork
Barcode scanning Browser-based scanner — no app download required
Low stock alerts Automatic notifications when quantities fall below your set thresholds
Supplier directory Link parts to preferred vendors for procurement reference
Audit trail Complete history of every stock movement, adjustment, and transfer
Purchase orders Create, approve, send, and receive purchase orders with PDF generation and supplier email
Lot & batch tracking Record shipment batches with costs, suppliers, and expiration dates for traceability
Cycle counting Freeze inventory writes, count physical stock, and automatically adjust variances

How inventory connects to jobs

When a technician uses a part on a job, the system automatically deducts the quantity from their van stock and records the usage against that job. This gives you:

  • Accurate costing — every part used is tracked against the job for invoicing.
  • Real-time stock levels — van and warehouse quantities update immediately.
  • Usage history — review which parts were consumed on any job.

Stock up before busy seasons

Use inventory reports to identify your most-used parts and ensure warehouses are fully stocked ahead of peak demand periods.

  • Creating jobs — link parts to jobs during creation.
  • Invoicing — part usage feeds directly into invoice line items.
  • Mobile app — technicians manage their van stock on the go.