Know What Every Asset Costs — From Purchase to Retirement
Track depreciation, manage warranties, and see total cost of ownership for every piece of equipment. FSM Navigator® gives you the full financial picture so you replace assets at the right time — not too early, not too late.
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Stop Guessing When to Repair, Replace, or Retire
Every asset tells a financial story. FSM Navigator® tracks that story from day one — so you make equipment decisions based on data, not gut feel.
Lifecycle Stages
Track every asset through acquisition, deployment, active use, maintenance, retirement, and disposal. Each transition is logged automatically.
Depreciation Tracking
See how asset value changes over time once you set a depreciation method. Plan replacements and budgets with real numbers, not estimates.
Total Cost of Ownership
Purchase price plus every repair, maintenance event, and part replacement. Know what each asset actually costs to own over its entire lifetime.
Every Stage Tracked. Every Transition Logged.
A compressor doesn't just appear on a job site. It gets purchased, deployed, serviced, and eventually retired. FSM Navigator® maps that entire journey so you always know where an asset stands — and what it's been through.
Every status change creates an audit trail entry with the user, timestamp, and reason. Need to prove when equipment was deployed or pulled from service? It's all there.
- Acquisition → Deployment → Active → Maintenance → Retired → Disposed
- Nine built-in statuses, from Pending Install and Active to In Maintenance and Retired
- Full audit trail for every status transition
- Custom fields for asset-type-specific attributes
See What Your Equipment Is Actually Worth
That $6,000 unit you bought three years ago — what's it worth now? FSM Navigator® calculates depreciation from the purchase details and your chosen method, so you always know the current value of individual assets and your entire fleet.
Use fleet value summaries to plan capital budgets. Spot assets that have depreciated past the point of worth and prioritize them for replacement before they become money pits.
- Automatic depreciation once you choose a method
- Fleet-wide value reports at a glance
- Capital budget planning based on real depreciation data
- Acquisition details: vendor, cost, purchase date, warranty
Year-End Asset Records, in One Place
At year end, choose the year and export the asset register, the depreciation recorded for that year, and disposals with gain or loss once the sale price is entered. Your accountant gets the records instead of rebuilding them from invoices.
It is a set of records for your accountant, not tax advice, and your accountant decides how to treat it. The same asset records also feed asset tracking with its QR labels, alerts and reports, and the asset register.
Retire Assets the Right Way — With a Paper Trail
When equipment reaches the end of its useful life, retiring it shouldn't mean losing its history. FSM Navigator® records the retirement reason, date, disposal method, and who made the call — so you have a clear record for compliance and internal audits.
Combined with total cost of ownership data, you can see exactly how much a retired asset cost over its lifetime. That's the kind of insight that makes your next purchase decision smarter.
- Retirement with reason, date, and disposal method
- Total cost of ownership: purchase + all maintenance over lifetime
- Warranty expiration alerts before coverage ends
- Retained history even after retirement for future reference
Asset Lifecycle Connects to Everything Else
An asset's life runs alongside the customer's: installed on one job, serviced on a maintenance schedule, covered by an agreement that renews with the equipment still attached, and replaced when the numbers say so. Lifecycle tracking is tied to your jobs, maintenance history and equipment register, and your customers can see their own equipment in the customer portal.
Asset Management
Lifecycle tracking builds on your asset registry. Every piece of equipment you manage gets the full financial picture — from the day it's added.
The same record shows where the equipment is with asset tracking and what service it has had with preventive and corrective maintenance.
Learn more about asset managementWork Orders
Maintenance costs from work orders feed directly into the asset's total cost of ownership. Every repair adds to the running total automatically.
Learn more about work ordersEnterprise Plan
Asset lifecycle management is included in the Enterprise plan at $59.99/user/month. See the full feature comparison and start your 14-day trial.
See pricingCommon Questions About Asset Lifecycle Management
Which plan includes asset lifecycle management?
Asset lifecycle management is available on the Enterprise plan at $59.99/user/month billed monthly, or $47.99/user/month billed annually. Every Enterprise subscription starts with a 14-day free trial so you can explore depreciation tracking, warranty alerts, retirement workflows, and total cost of ownership before committing.
What lifecycle stages does it track?
FSM Navigator tracks assets through their whole life, from pending install and active service through maintenance, transit, retirement, decommissioning, and disposal. Each status change is logged with a timestamp and the user who made it. Statuses include Active, Idle, In Maintenance, In Transit, Pending Install, Non-Compliant, Retired, Decommissioned, and Lost.
How does depreciation tracking work?
Enter the purchase details and choose a depreciation method when you add an asset, and FSM Navigator tracks the asset's value over time. You can view depreciation across individual assets or your entire fleet — making budget planning and replacement decisions straightforward. Fleet value reports show total purchase value, current value, and total depreciation at a glance.
Can I see total cost of ownership?
Yes. Total cost of ownership combines the original purchase price with every maintenance cost, repair, and part replacement over the asset's lifetime. You get a clear picture of what each piece of equipment actually costs to own — so you know when it's cheaper to replace than to keep repairing.
How does warranty tracking work?
Record warranty start and end dates, coverage details, and vendor information for each asset. FSM Navigator sends alerts before warranties expire so you can schedule covered repairs while they're still free — instead of finding out the warranty lapsed after the fact. More on warranty dates and alerts for customer equipment.
Is there an asset history timeline?
Yes. Every asset has a complete chronological timeline showing status changes, service and maintenance events, location transfers, meter readings, depreciation periods, and linked jobs. You can trace the full story of any piece of equipment from the day it's added to the day it's retired — useful for audits, compliance, and making replacement decisions.
Can my customers see their own equipment?
Yes. The customer portal has a My Equipment tab where each customer sees the units at their own sites: model, serial number, location, warranty end date, the service agreement that covers it, and recent service visits. They never see anyone else's equipment, and costs and depreciation stay internal. The customer portal comes with the Pro plan; the equipment tab needs asset management, which is on Enterprise.
Can I add custom fields to jobs and customers too?
Yes. Asset custom fields are set per asset type, and jobs and customers now have custom fields of their own: up to 10 per record type on the Pro plan and up to 50 on Enterprise. Record the details your business tracks, like a customer's PO number or a job's inspection reference, without squeezing them into the notes.
How Other Operators Manage Equipment Over Its Full Life
Lifecycle decisions look different depending on what you service. These field guides show how warranty coverage, service intervals, and inspection cycles play out in practice.
Warranty Coverage as a Lifecycle Stage
Coverage windows expire quietly, and the repair gets billed to you instead of the manufacturer. How solar operators keep per-unit warranty records that answer the coverage question in minutes.
Read the warranty guideSetting Service Intervals That Match the Equipment
What a PV system actually needs and when — a worked example of turning manufacturer intervals into a service calendar that protects the asset instead of guessing at it.
Read the maintenance guideRecurring Inspections That Don't Slip
Installed systems carry inspection cycles for their entire service life. How fire contractors build a recurring schedule that survives reschedules and staff turnover.
Read the inspection guideReady to See the True Cost of Your Equipment?
Stop guessing when to replace equipment and start making decisions with real data. Try the full Enterprise experience free for 14 days — depreciation tracking, warranty alerts, and total cost of ownership included.
14-day free trial on all paid plans · No setup or cancellation fees · Enterprise includes full asset lifecycle management