Stop Reacting to Breakdowns. Start Preventing Them.
Schedule preventive maintenance, track every repair, and build a complete history for every piece of equipment. FSM Navigator® turns your maintenance from firefighting into a system you can trust.
14-day free trial · Nothing charged until the trial ends · Cancel online anytime; access continues to the end of your paid period
One Place for Every Maintenance Task on Every Asset
Preventive or corrective. Scheduled or unplanned. FSM Navigator® keeps it all organized so your team spends less time tracking maintenance and more time doing it.
Preventive Scheduling
Set recurring maintenance by time interval — weekly, monthly, quarterly, or custom. Each schedule is tied to a specific asset so nothing slips through.
Corrective Maintenance
When something breaks, log it fast. Record unplanned repairs with the cause, fix applied, and parts used — all linked to the right asset.
Complete History
Every maintenance event is logged — dates, costs, technician, parts used, and type. Pull up any asset and see its full service timeline in seconds.
Set the Schedule Once. The System Handles the Rest.
You know that HVAC unit needs a filter change every 90 days. That generator needs an oil check monthly. That fire suppression panel needs an annual inspection. Set each schedule once in FSM Navigator® and stop relying on sticky notes and memory.
When maintenance comes due, the system alerts your team and can create a job automatically. Your technicians see what's coming up, and your manager sees what's overdue — no one has to chase it.
- Recurring schedules by day, week, month, quarter, or custom interval
- Categories: preventive, inspection, calibration, and routine service
- Due date alerts via dashboard and mobile app
- Set the priority and job title for each schedule's jobs
When Things Break, Capture Every Detail
Breakdowns happen. The difference between a well-run operation and a chaotic one is what you do with the information afterward. FSM Navigator® makes it easy to log the cause, fix, parts used and cost — so you can spot patterns and prevent repeat failures.
When the same unit breaks down three times in six months, you'll have the data to justify a replacement instead of another patch job.
- Log cause, fix applied, and parts consumed per event
- Track labor hours and parts costs separately
- Spot repeat failures across assets to justify replacements
- Linked to asset management for a unified equipment record
Each repair also adds to the asset's lifecycle cost and depreciation, and asset tracking shows which customer site the equipment is at.
Learn more about asset managementMaintenance Schedules That Turn Into Jobs
Maintenance schedules are only useful if the work actually gets done. FSM Navigator® bridges the gap by turning due maintenance into jobs your team can dispatch and complete — just like any other job.
The job is linked to the asset and named for the scheduled work, so your tech knows exactly what needs to happen. When they close it out, the maintenance history updates automatically.
- Auto-create jobs from maintenance schedules
- Each job linked to its asset and named for the scheduled work
- Completion automatically logs to the asset's maintenance history
- Dispatch it to a technician like any other job
Know What Maintenance Costs You — and What It Saves You
Every maintenance event tracks labor hours and parts costs. Roll it up by asset, by category, or by time period — and make smarter decisions about repair vs. replace.
Maintenance History
Pull up any asset and see every maintenance event — preventive, corrective, inspection, calibration — with dates, costs, and who did the work.
Cost Breakdown
See labor vs. parts costs per asset. Compare what you spend on preventive maintenance against emergency repairs — and watch the numbers shift as PM catches problems early.
Upcoming Schedule
See what's due this week, this month, and this quarter at a glance. Filter by asset, location, or technician to plan workloads before they pile up.
Maintenance from the Field
Technicians view their upcoming maintenance tasks, log completed work, add notes and photos, and record parts used — all from the mobile app. No trip back to the office needed. The maintenance history updates as work is logged.
Common Questions About Maintenance Scheduling
Which plan includes maintenance scheduling?
Asset maintenance scheduling is available on the Enterprise plan at $59.99/user/month billed monthly, or $47.99/user/month billed annually. Every Enterprise subscription starts with a 14-day free trial so you can explore the full maintenance system — preventive schedules, repair tracking, automatic job creation, and reporting — before committing.
Can I set up recurring preventive maintenance?
Yes. You can schedule recurring preventive maintenance by time interval — daily, weekly, monthly, quarterly, or any custom period. Each schedule covers a specific asset or a whole asset type, and you name it for the work, such as inspection, calibration, or routine service. When maintenance comes due, the system alerts your team and can create a job automatically.
Does it create jobs automatically?
Yes. When a maintenance event comes due, the system can create a job automatically — linked to the asset and named for the scheduled work. Your team dispatches it like any other job, with no extra data entry. When the job is completed, the maintenance history for that asset updates on its own.
Can I track maintenance costs?
Yes. Every maintenance event records labor hours, parts used and service cost. You can see total maintenance spend per asset, compare preventive vs. repair costs over any date range, and identify equipment that's costing more to maintain than it's worth. It gives you the numbers you need to make repair-or-replace decisions with confidence.
Do technicians get maintenance notifications?
Yes. Upcoming and overdue maintenance shows on the dashboard and in the mobile app, so both office staff and field techs know what's coming up. Technicians can view their maintenance jobs, log completed work, and add notes — all from the field, without needing to call the office.
Is there a complete maintenance history?
Yes. Every maintenance event is logged with the date, type (preventive, corrective, inspection, calibration), technician, labor hours, parts used, and total cost. You get a full timeline for each asset — useful for spotting trends, justifying replacements, and proving compliance during audits or inspections.
Preventive Maintenance, From Operators Who Run It Daily
Building a schedule is one thing; keeping it from slipping and closing out what you find is another. Three guides on the parts that trip teams up.
Building a Maintenance Schedule From Scratch
What a PV system needs and when, and how to turn manufacturer intervals into recurring work that actually gets scheduled. A concrete example you can adapt to any equipment class.
Read the maintenance guideKeeping a Recurring Schedule From Slipping
Every reschedule pushes the next visit further out until the interval quietly breaks. How fire contractors anchor recurring inspections to the due date instead of the last completion.
Read the scheduling guideClosing Out What the Inspection Found
A preventive visit that finds a problem creates corrective work. How to make sure each finding becomes a tracked repair with an owner rather than a note nobody reads.
Read the deficiency guideReady to Get Ahead of Equipment Failures?
Stop waiting for things to break. Set up preventive schedules, track every repair, and build the maintenance history your operation needs. Try the full Enterprise experience free for 14 days.
14-day free trial on all paid plans · No setup or cancellation fees · Enterprise includes full maintenance scheduling