Send Estimates Customers Actually Approve
Build detailed job estimates with labor, materials, and line-item breakdowns. Send them to customers for online approval — and when they say yes, the work order budget updates automatically.
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From Quote to Approved Work Order — Without the Back-and-Forth
Stop emailing spreadsheets and chasing phone approvals. FSM Navigator gives you a complete estimate-to-approval workflow built right into every work order.
Detailed Line Items
Break down every estimate by labor hours, materials, quantities, and unit prices. Customers see exactly what they're paying for — no surprises.
Online Customer Approval
Send estimates to customers through the portal. They review, approve, or request changes on their own time — no phone tag required.
Estimate-to-WO Conversion
When a customer approves, the work order budget updates automatically. No copying numbers between screens — the approved amount flows right in.
Build Professional Quotes in Minutes, Not Hours
Every estimate starts from the work order itself. Add labor hours, list materials with quantities and unit prices, and include custom notes or terms. The total calculates as you go — so you can review the number before the customer ever sees it.
Handling similar jobs regularly? Save your estimate as a template. Next time an AC install or panel upgrade comes in, start from the template and adjust — instead of building from scratch.
- Labor hours, materials, quantities, and unit pricing on every line
- Custom notes, terms, and conditions per estimate
- Reusable templates for common job types
- PDF generation for email delivery or print
Know Exactly Where Every Estimate Stands
No more wondering "did the customer see it?" Every estimate has a clear status — draft, sent, pending, approved, or rejected. Your team sees the full picture at a glance, so nothing slips through the cracks.
Customers review estimates in the customer portal — a branded, professional experience where they can approve with one click or leave a note asking for changes.
- Pending, approved, and rejected status tracking
- Customer portal integration for self-service approvals
- Approved amounts flow directly into the work order budget
- Rejected? Revise and resubmit with version tracking
Revise Estimates Without Losing the Paper Trail
Customer asked for changes? No problem. Create a new version of the estimate, adjust the numbers, and send it back — all while keeping the original on file. Every version is timestamped and preserved, so you always know what was proposed and when.
This matters when a job goes sideways months later and someone asks "what did we originally quote?" You'll have the answer in seconds, not hours of digging through emails.
- Multiple estimate versions per work order
- Full revision history with timestamps
- Compare what changed between versions at a glance
- Clear audit trail for dispute resolution
Look Professional Every Time You Send a Quote
Your estimates represent your company. Make sure they look the part — with branded PDFs and templates that save your team hours every week.
Professional PDF Estimates
Generate polished PDF documents with your company name, line-item details, totals, and terms. Email them directly to customers or print for in-person meetings. Every quote looks like it came from a company ten times your size.
- Branded with your company details
- Full line-item breakdown with totals
- Custom terms and notes included
Reusable Estimate Templates
Handle the same type of job regularly? Save the estimate structure as a template. When a similar request comes in — AC install, panel upgrade, water heater swap — start from the template and adjust quantities or pricing. Your team spends minutes instead of building from zero.
- Save any estimate as a reusable template
- Pre-filled line items for common job types
- Adjust quantities and pricing per job
Estimates That Connect to Everything Else
Estimates don't live in a silo. They tie into work orders, budget tracking, and the customer portal — keeping your numbers consistent from quote to completion.
Work Orders
Every estimate lives on a work order. Approved amounts set the job budget automatically — no re-typing, no spreadsheet handoff.
Learn more about work ordersBudget Tracking
Approved estimate totals feed directly into budget tracking. Compare estimated vs. actual costs as the job progresses.
Learn more about budget trackingCustomer Portal
Customers review and approve estimates from a branded portal — no app download, no account creation friction. One click to approve.
Learn more about the customer portalCommon Questions About Work Order Estimates
Which plan includes estimates?
Work order estimates are available on the Enterprise plan at $59.99/user/month billed monthly, or $47.99/user/month billed annually. Every Enterprise subscription starts with a 14-day free trial so you can explore estimates, approvals, PDF generation, and templates before committing.
Can customers approve estimates online?
Yes. Customers receive a link to review the full estimate — line items, labor, materials, and totals — directly in the customer portal. They can approve, reject, or request changes without calling your office.
What happens after an estimate is approved?
Once a customer approves an estimate, the work order budget updates automatically to reflect the approved amount. No manual re-entry needed — the numbers carry over so your team can start the job with an accurate budget in place.
Can I revise an estimate after sending it?
Yes. You can create revised versions of any estimate and resubmit them to the customer. Every version is saved with full history, so you always have a record of what was proposed, when it changed, and what was ultimately approved.
Does it generate PDF estimates?
Yes. Generate professional PDF estimates with your company branding, line-item details, terms, and totals. Send them by email or print them for in-person presentations — your quotes look polished every time.
Can I reuse estimate templates?
Yes. Save estimate structures as templates for job types you handle regularly — like AC installs or panel upgrades. When a similar job comes in, start from a template instead of building the estimate from scratch. Adjust quantities and pricing as needed, and you're ready to send.
Ready to Send Estimates That Get Approved Faster?
Stop chasing approvals over email and phone. Build detailed estimates, send them through the customer portal, and let the approved budget flow into your work orders automatically. Try the full Enterprise experience free for 14 days.
14-day free trial on all paid plans · No commitment required · Enterprise includes full estimate and approval workflow