Know What Every Job Costs Before It Costs Too Much
Set a budget on every work order, enter labor and material costs as the job progresses, and see overruns against budget before they eat your margin. FSM Navigator™ puts real numbers behind every job — not guesswork.
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Job Costing That Actually Keeps Up With the Job
Most teams don't find out a job went over budget until the invoice goes out. FSM Navigator™ tracks costs as they happen — so you see the gap between plan and reality while you can still do something about it.
Budget per Work Order
Set an estimated budget for labor and materials right when you create the work order. Your team starts every job knowing the target.
Enter Actual Costs
Enter actual labor and material costs on each sub-job as the work happens. They roll up automatically, so you see spend against budget at any point during the job — not just after.
Variance at a Glance
See estimated-vs-actual variance on every work order. Catch overruns on the budget while there's still time to course-correct — not on the final invoice.
See Exactly Where the Money Goes
A single dollar amount doesn't tell you much. FSM Navigator™ tracks estimated and actual cost on every sub-job, so you can see which part of the work order is driving the spend.
Enter the actual labor and material costs on each sub-job as the work happens, and they roll up to the work order automatically. No spreadsheets, no manual math.
- Enter actual labor cost on each sub-job as the work happens
- Enter actual material cost on each sub-job
- Estimated and actual cost captured on every sub-job
- Sub-job costs roll up to the work order automatically
Stop Guessing. Start Comparing.
Every work order shows your estimated budget next to what you've actually spent — per sub-job and rolled up to the work order. You'll spot which sub-jobs are on track and which ones need attention, without digging through spreadsheets or waiting for month-end reports.
Over time, this data makes you better at estimating. When you can see that HVAC install jobs consistently run 15% over budget, you adjust your next quote accordingly.
- Side-by-side estimated vs actual per sub-job and work order
- Variance highlighted in green (under) or amber (over)
- Historical data across completed work orders for better estimating
- Export budget reports for accounting and invoicing
Big Projects, One Budget View
Multi-phase projects get messy when each sub-job lives in its own silo. FSM Navigator™ rolls child work order costs up to the parent automatically — so you see total project spend without a calculator.
Each child work order still tracks its own budget and actuals. But the parent work order always shows the combined picture: total estimated, total spent, and total remaining across every sub-job.
- Child WO costs aggregate to parent automatically
- Each sub-job maintains its own independent budget
- Total project view: estimated, spent, and remaining
- Works with work order templates and dependencies
Budget Tracking Connects to Everything
Budget data doesn't live in a vacuum. It pulls from time tracking, inventory, and work orders — and feeds into invoicing and reporting.
Work Orders
Budgets live right on the work order. Create, track, and close out costs without switching screens or tools.
Learn more about work ordersWork Order Templates
Build budget templates for common job types. When you create a new work order from a template, the budget structure is already set.
Learn more about work order templatesEnterprise Pricing
Budget tracking is part of the Enterprise plan. See what's included and compare all tiers side by side.
See pricingCommon Questions About Budget Tracking
Which plan includes budget tracking?
Work order budget tracking is available on the Enterprise plan at $59.99/user/month billed monthly, or $47.99/user/month billed annually. Every Enterprise subscription starts with a 14-day free trial so you can test budgets, sub-job cost tracking, variance reporting, and rollups before committing.
Can I track labor and material costs?
Yes. Set an estimated budget on each work order, then enter the actual labor and material costs on every sub-job as the work happens. Those costs roll up automatically, so you can see estimated versus actual and the variance on every work order — no spreadsheets, no manual tallying.
How do I catch a job going over budget?
As you enter actual costs on each sub-job, the work order shows spend against budget and the estimated-vs-actual variance. An overrun shows up on the budget right away — so you can adjust scope, re-allocate resources, or have the conversation with your customer early, not after the job is done.
How do sub-job costs roll up to the parent work order?
When you break a large project into child work orders, each sub-job tracks its own budget and actuals. Those costs automatically aggregate up to the parent work order, so you always see the total project spend across every sub-job — without manually adding things up or maintaining a separate spreadsheet.
Can I compare estimated vs actual costs?
Yes. Every work order shows a side-by-side comparison of your estimated budget and the actual costs incurred, per sub-job and rolled up to the work order. You can spot overruns immediately and use the historical data across completed work orders to make your future estimates more accurate over time.
Does budget tracking integrate with invoicing?
Yes. Budget data feeds directly into your invoice workflow. When you create an invoice for a completed work order, the tracked labor hours, materials used, and other costs are available to pull in — so your invoices reflect the actual work performed, not rough estimates from memory.
Ready to Stop Guessing What Jobs Cost?
Set budgets, enter actual costs per sub-job, and know your margins before the invoice goes out. Try the full Enterprise experience free for 14 days — budget tracking, sub-job cost rollups, and variance reporting all included.
14-day free trial on all paid plans · No commitment required · Enterprise includes full budget tracking