Know What Every Job Costs Before It Costs Too Much
Set budgets on every work order, track labor and materials as costs come in, and catch overruns before they eat your margin. FSM Navigator puts real numbers behind every job — not guesswork.
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Job Costing That Actually Keeps Up With the Job
Most teams don't find out a job went over budget until the invoice goes out. FSM Navigator tracks costs as they happen — so you see the gap between plan and reality while you can still do something about it.
Budget per Work Order
Set estimated costs for labor, materials, equipment, and more — right when you create the work order. Your team starts every job knowing the target.
Real-Time Cost Tracking
As techs log hours and use parts, costs update automatically. You see actual spend against budget at any point during the job — not just after.
Over-Budget Alerts
Get notified when a job approaches or exceeds its budget. Catch overruns while there's still time to course-correct — not on the final invoice.
See Exactly Where the Money Goes
A single dollar amount doesn't tell you much. FSM Navigator breaks every work order budget into categories — labor, materials, equipment, subcontractor, and other — so you know which line item is driving the cost.
Labor costs are calculated automatically from technician time entries and hourly rates. Materials costs pull from your inventory when parts are logged against the job. No spreadsheets, no manual math.
- Labor: Technician hours × hourly rate, logged automatically
- Materials: Parts used from inventory with unit costs
- Equipment, subcontractor, and custom cost lines
- Each category tracks estimated and actual independently
Stop Guessing. Start Comparing.
Every work order shows your estimated budget next to what you've actually spent — broken down by category. You'll spot which cost lines are on track and which ones need attention, without digging through spreadsheets or waiting for month-end reports.
Over time, this data makes you better at estimating. When you can see that HVAC install jobs consistently run 15% over on materials, you adjust your next quote accordingly.
- Side-by-side estimated vs actual per cost category
- Variance highlighted in green (under) or amber (over)
- Historical data across completed work orders for better estimating
- Export budget reports for accounting and invoicing
Big Projects, One Budget View
Multi-phase projects get messy when each sub-job lives in its own silo. FSM Navigator rolls child work order costs up to the parent automatically — so you see total project spend without a calculator.
Each child work order still tracks its own budget and actuals. But the parent work order always shows the combined picture: total estimated, total spent, and total remaining across every sub-job.
- Child WO costs aggregate to parent automatically
- Each sub-job maintains its own independent budget
- Total project view: estimated, spent, and remaining
- Works with work order templates and dependencies
Budget Tracking Connects to Everything
Budget data doesn't live in a vacuum. It pulls from time tracking, inventory, and work orders — and feeds into invoicing and reporting.
Work Orders
Budgets live right on the work order. Create, track, and close out costs without switching screens or tools.
Learn more about work ordersWork Order Templates
Build budget templates for common job types. When you create a new work order from a template, the budget structure is already set.
Learn more about work order templatesEnterprise Pricing
Budget tracking is part of the Enterprise plan. See what's included and compare all tiers side by side.
See pricingCommon Questions About Budget Tracking
Which plan includes budget tracking?
Work order budget tracking is available on the Enterprise plan at $59.99/user/month billed monthly, or $47.99/user/month billed annually. Every Enterprise subscription starts with a 14-day free trial so you can test budgets, cost categories, alerts, and reporting before committing.
Can I track labor and materials costs separately?
Yes. Every work order budget breaks costs into separate categories — labor, materials, equipment, subcontractor, and other. You can set estimated amounts for each category and track actual spend independently. Labor costs calculate automatically from technician time entries and hourly rates. Materials costs pull from your inventory when parts are used on the job.
Does it alert me when a job goes over budget?
Yes. You can configure alerts that trigger when a work order's actual spend approaches or exceeds the budget. Get notified before costs spiral — so you can adjust scope, re-allocate resources, or have the conversation with your customer early, not after the job is done.
How do sub-job costs roll up to the parent work order?
When you break a large project into child work orders, each sub-job tracks its own budget and actuals. Those costs automatically aggregate up to the parent work order, so you always see the total project spend — labor, materials, equipment, everything — without manually adding things up or maintaining a separate spreadsheet.
Can I compare estimated vs actual costs?
Yes. Every work order shows a side-by-side comparison of your estimated budget and the actual costs incurred — broken down by category. You can spot overruns immediately and use the historical data across completed work orders to make your future estimates more accurate over time.
Does budget tracking integrate with invoicing?
Yes. Budget data feeds directly into your invoice workflow. When you create an invoice for a completed work order, the tracked labor hours, materials used, and other costs are available to pull in — so your invoices reflect the actual work performed, not rough estimates from memory.
Ready to Stop Guessing What Jobs Cost?
Set budgets, track costs in real time, and know your margins before the invoice goes out. Try the full Enterprise experience free for 14 days — budget tracking, cost categories, alerts, and reporting all included.
14-day free trial on all paid plans · No commitment required · Enterprise includes full budget tracking