Every HVAC Service Mile, Logged Automatically.
Every drive between installs and service calls is a business mile, deductible at the current IRS business standard rate of $0.76 per mile. FSM Navigator® logs every one automatically, right inside the field service software your shop already runs on.
✓ Works offline · ✓ IRS-ready records · ✓ Free up to 5 users
Estimate at the current IRS business standard rate of $0.76/mile. Your actual deduction depends on your logged business miles and the rate in effect on each trip's date. FSM Navigator handles the 2026 split IRS rate for you.
The miles your HVAC techs drive don't track themselves
Service calls all over the map
A no-cool call across town, an install on the other side of the county, then back for a part — a single HVAC day is dozens of deductible miles nobody writes down.
Reconstructed logs don't hold up
A mileage log pieced together in April is exactly what the IRS questions. Contemporaneous, GPS-based records are the kind your accountant actually wants on file.
A second app to babysit
Standalone mileage apps mean another login and another bill — and miles that live nowhere near the HVAC jobs and customers they belong to.
What if every dispatch logged its own miles — right alongside the job?
What every 100 logged miles is worth
- Business miles logged
- 100 mi
- 2026 IRS standard rate
- × $0.76
- Estimated deduction
- ≈ $76
Estimate at the current IRS business standard rate of $0.76/mile. Your actual deduction depends on your logged business miles and the rate in effect on each trip's date. FSM Navigator handles the 2026 split IRS rate for you.
Mileage tracking built for HVAC shops
Every service call captured
Tracking starts when a tech marks an install or service call En Route and ends on Arrived. Every dispatch becomes a logged mile — no buttons, no forgetting.
Tied to the job & customer
Because the drive belongs to a dispatch, every mile is linked to the HVAC job it served and the customer behind it — data a standalone tracker simply can't see.
IRS-ready records + year-end CSV
Date, business purpose, and miles for every trip — contemporaneous, GPS-based records you can export as a CSV when it's time to file.
Classify in a single tap
In the trip log, mark any drive business, commute, or personal with one tap. Fix a trip's type in seconds — that supply-house run stays a deduction.
Your service van, tagged
Each tech picks their vehicle type once — car, van, truck, box truck, motorcycle, or bicycle — and every trip is tagged to it.
Offline-first
Captures miles in attics, mechanical rooms, and rural job sites. Trips sync the moment your technician is back online.
From dispatch to deduction in three steps
Mark En Route
Your tech taps En Route when they head out to the call. FSM Navigator® starts logging the drive automatically — nothing to remember.
Arrive
Marking the job Arrived closes the trip. The miles are calculated on-device and linked to the job and its customer as a contemporaneous record.
Export your year-end records
At tax time, export a complete CSV — every trip, every vehicle, every technician — to hand straight to your accountant.
Every drive to an HVAC job, captured and ready for tax time — without a single manual entry.
HVAC mileage, answered
How does mileage tracking work for HVAC technicians?
Capture happens per job leg. When your HVAC tech marks a service call or install En Route, FSM Navigator starts logging the drive automatically, and it closes when they mark the job Arrived. Every dispatch becomes a contemporaneous, GPS-based record linked to the job and its customer.
How much can an HVAC technician deduct in mileage?
It depends on the business miles you log. Each one is deductible at the IRS business standard rate in effect on the trip's date, currently $0.76 per mile, so every 100 logged business miles is worth about $76. Your actual deduction depends on your logged business miles. The 2026 IRS rate is split, so each trip is valued at the rate in effect on its own date and a year-end report that spans the change adds up correctly.
Does it capture supply-house and parts runs?
Every on-duty drive tied to a job is captured automatically, and you can classify any trip in the trip log as business, commute, or personal with a single tap. The 12-mile run to the supply house for a compressor is a business mile you should not lose.
Are the records IRS-ready for HVAC businesses?
Yes. Trips are logged contemporaneously with the date, business purpose, and miles for each drive, and you can export your full year-end records as a CSV. FSM Navigator keeps the records; it does not file taxes or process reimbursement payouts on your behalf.
Does mileage tracking work offline in attics and crawl spaces?
Yes. Mileage tracking is offline-first. Drives are captured in dead zones, attics, mechanical rooms, and rural job sites, then sync automatically the moment the technician is back online.
Which plans include mileage tracking?
Mileage tracking is available on the Pro and Enterprise plans. FSM Navigator is free for up to 5 users with no credit card required, so you can get your HVAC team set up first and add mileage tracking when you upgrade.
Mileage Tracking for Your Trade
Put Your HVAC Miles on the Books.
Every drive to an install or service call, logged automatically for IRS-ready records — built into the field service software your HVAC team already uses.
Start Tracking Miles FreeFree up to 5 users · No credit card required · Mileage tracking on Pro & Enterprise