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Year-end financials and tax reports

When tax season comes around, you shouldn't have to hand-add a year's worth of invoices. The Financials & Tax tab pulls together the numbers your accountant asks for — revenue, sales tax, and outstanding balances — straight from the invoices you've already created.

You'll find it in the Invoicing dashboard, on the Financials & Tax tab. It's available on every plan, and Owners, Managers, and Dispatchers can open it.

This is a helper, not tax advice

These figures are estimates built from your own invoice data to make filing easier. Sales-tax rules and what counts as taxable service work vary by state — always confirm with a tax professional before you file. Periods are based on UTC dates, and tax is summarized at the state level (county and city detail isn't tracked here).

Picking a period

Use the period selector at the top of the tab to set the window:

  • This month, This quarter, or Last 6 months — quick rolling views
  • Year to date — the default
  • Full year — pick any past year from the year dropdown that appears
  • All time — everything on record

Most cards also show the same window one year earlier, so you can see how this year compares to last.

What each section shows

Income summary

Two numbers that often get confused at tax time, side by side:

  • Invoiced (accrual) — the total you billed in the period, whether or not it's been paid yet
  • Collected (cash) — the money you actually received

Which one you report depends on whether you file on a cash or accrual basis. The card also shows your sales tax collected, invoice count, and collection rate.

Invoices Billed counts a narrower set than your Invoices List, on purpose. It counts invoices issued inside the period you selected, and it leaves out drafts (never issued) and voided invoices (issued, then cancelled) — so it will normally read lower than the total on the Invoices List tab, which shows every invoice you have ever created. Each card states its own basis underneath the number, so you can always see which question it is answering.

Sales tax liability

A per-state breakdown of the tax you collected on paid invoices — the figure you carry onto a sales-tax return. Each row shows tax collected, how many invoices it came from, and how many were taxable versus tax-exempt. The section states its basis on screen, underneath the total.

Refunded invoices are still counted here

This total covers every invoice that received payment, including ones you later refunded — so it is what you collected, not what you kept. If you have issued refunds in the period, the Tax Remittance export on the Overview tab gives the net-of-refunds view you need for the return itself.

State-level summary

Tax is grouped by state. If you operate in a state that requires county or city detail, use this as a starting point and pair it with your local records.

Monthly collected

A month-by-month list of the cash you collected, so you can spot your busy and slow stretches across the period.

Estimated-tax quarters

Cash collected in each of the four IRS estimated-tax periods, with the payment due date for each. These periods aren't even calendar quarters — they run January–March, April–May, June–August, and September–December — so this lines up with what you need for Form 1040-ES.

1099-K reconciliation

If you take card payments, your processor sends you a Form 1099-K that reports your gross payment volume — before fees and refunds. This section walks that number down to what actually reached your bank:

  • Gross volume — what the 1099-K reports
  • Processor fees and refunds — what gets subtracted
  • Net deposited — roughly what landed in your account

Keep this alongside your 1099-K so the totals reconcile.

Accounts receivable

Your current outstanding balance and an aging breakdown of unpaid invoices. If you file on an accrual basis, this is where you'll spot balances that may qualify as bad-debt write-offs.

This section is always current, and the period selector does not change it. An outstanding balance is a snapshot of what you are owed right now, not a total accumulated over a date range — so it stays the same whichever period you pick. The section says so on screen.

Downloading reports

Every section has a Download CSV button. The file opens cleanly in Excel, Google Sheets, or whatever your bookkeeper uses, so you can hand off exactly the numbers they need.