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Warehouse bins

The Bin System provides granular storage organization inside each warehouse. Access bins by opening the Warehouses tab, selecting a warehouse, and clicking Manage Bins. A bin represents a physical location — a shelf, an aisle section, a cage, or any spot where parts are kept. Bins help your team track exactly where items are stored, making inventory counts and item retrieval faster and more accurate.

Enterprise feature

Warehouse bins are available exclusively on the Enterprise plan. Compare plans to learn more.

Warehouse hierarchy

Bins sit one level below the warehouse in your inventory structure:

graph TD
    A["🏢 Company"] --> B["🏭 Warehouse"]
    B --> C["📦 Bin A-01-03"]
    B --> D["📦 Bin B-02-01"]
    C --> E["🔩 Parts / Items"]
    D --> F["🔩 Parts / Items"]

Each warehouse can hold an unlimited number of bins, and each bin can hold any number of parts or items.

Accessing bin management

  1. Go to Inventory → Warehouses in the sidebar.
  2. Select the warehouse you want to organize.
  3. Click Manage Bins.

The Bin Management modal opens, showing all existing bins and the form to add new ones.

Bins live inside warehouses

Bins are a sub-feature of warehouses, not a top-level tab. Each warehouse has its own independent bin system, accessed only through the Manage Bins button in the Warehouses tab.

Creating a bin

In the Manage Bins modal, fill in the Add Bin form:

Field Description Required
Bin Code Unique identifier, e.g., A-01-03. Alphanumeric characters, hyphens, dots, and underscores. Max 50 characters. Yes
Label Descriptive name, e.g., "Aisle A, Row 1, Shelf 3" No
Aisle Aisle identifier, e.g., A No
Shelf Shelf number, e.g., 3 No
Row Row number, e.g., 01 No
  1. Enter a Bin Code and any optional location fields.
  2. Click Add Bin.
  3. The new bin appears in the list below.

Naming conventions

Use a consistent coding scheme like Aisle-Row-Shelf (e.g., A-01-03). Pair codes with descriptive labels so team members can find items without memorizing the scheme.

Viewing bins

The bins list displays all bins within the selected warehouse.

Column Description
Bin Code Unique identifier
Label Descriptive name
Aisle Aisle location
Shelf Shelf location
Row Row location
Items Count of items currently stored in the bin

Live item counts

The Items column updates automatically as items are added, removed, or transferred — no manual refresh needed.

Editing a bin

  1. Click the edit icon on the bin row.
  2. Modify the code, label, or location fields as needed.
  3. Click Save Changes.

Deleting a bin

  1. Click the delete icon on the bin row.
  2. Confirm the deletion in the prompt.

Items are moved to the warehouse floor

When you delete a bin, any items stored in it become unassigned (warehouse floor). Reassign them to another bin promptly to maintain accurate tracking.

Item assignment

When adding or transferring inventory items, you can specify which bin they belong to.

  • Assigned items — stored in a specific bin for precise tracking.
  • Unassigned items — on the "warehouse floor" with no bin designation.

Use bins to organize parts by category, frequency of use, or physical location — whatever mapping makes sense for your warehouse layout.

Best practices

Map your physical layout

Use the Aisle, Shelf, and Row fields to mirror your actual warehouse layout. New team members can locate parts without prior knowledge of the space.

Descriptive labels save time

A bin code like A-01-03 is compact for data entry, but a label like "Aisle A, Row 1, Top Shelf" helps during physical counts.

Consistent schemes across warehouses

If you manage multiple warehouses, use the same naming convention in each one. Technicians and dispatchers learn the system once and apply it everywhere.

Frequently asked questions

Can I have bins in different warehouses with the same code?

Yes. Bin codes are unique per warehouse, not globally. Two different warehouses can each have a bin called A-01-03.

What happens to items when I delete a bin?

Items are moved to the warehouse floor (no bin assignment). You should reassign them to another bin to maintain accurate tracking.

Is there a limit to how many bins I can create?

No hard limit. Create as many bins as your warehouse layout requires.

Can I transfer items between bins?

Yes. Use the inventory transfer system to move items between bins within the same warehouse or across different warehouses. See Stock transfers for details.

Do bins affect auto-assignment?

Bins help your team locate parts quickly, but they do not directly influence job auto-assignment.