Skip to content

Warehouse bins

The Bin System provides granular storage organization inside each warehouse. Access bins by opening the Warehouses tab, selecting a warehouse, and clicking Manage Bins. A bin represents a physical location — a shelf, an aisle section, a cage, or any spot where parts are kept. Bins help your team track exactly where items are stored, making inventory counts and item retrieval faster and more accurate.

Enterprise feature

Warehouse bins are available exclusively on the Enterprise plan. Compare plans to learn more.

Warehouse hierarchy

Every bin sits inside an aisle, and every aisle sits inside a warehouse:

graph TD
    A["🏢 Company"] --> B["🏭 Warehouse"]
    B --> G["🧭 Aisle A"]
    B --> H["🧭 Aisle B"]
    G --> C["📦 Bin A-01-03"]
    H --> D["📦 Bin B-02-01"]
    C --> E["🔩 Parts / Items"]
    D --> F["🔩 Parts / Items"]

Each warehouse can hold an unlimited number of aisles, each aisle can hold any number of bins, and each bin can hold any number of parts or items.

Managing aisles

Aisles are defined per warehouse and are the list the bin form's Aisle dropdown draws from.

  1. Go to Inventory → Warehouses in the sidebar.
  2. Click Manage Aisles on the warehouse you want to organize.
  3. Enter an Aisle Name (up to 50 characters) and click Add Aisle.

From the same modal you can also:

  • Rename an aisle. Bins stay attached to the aisle they were assigned to, so renaming updates the label everywhere without moving a single bin.
  • Deactivate an aisle to retire it. A deactivated aisle stops appearing in the bin form's dropdown for new bins, while bins already assigned to it keep their location.
  • Delete an aisle. An aisle that still has bins attached cannot be deleted — reassign or remove those bins first, and the modal explains why the delete was refused.

Aisle names are unique per warehouse

Two warehouses can each have an "Aisle A", but a single warehouse cannot have the same aisle name twice.

Accessing bin management

  1. Go to Inventory → Warehouses in the sidebar.
  2. Select the warehouse you want to organize.
  3. Click Manage Bins.

The Bin Management modal opens, showing all existing bins and the form to add new ones.

Bins live inside warehouses

Bins are a sub-feature of warehouses, not a top-level tab. Each warehouse has its own independent bin system, accessed only through the Manage Bins button in the Warehouses tab.

Creating a bin

In the Manage Bins modal, fill in the Add Bin form:

Field Description Required
Bin Code Unique identifier, e.g., A-01-03. Alphanumeric characters, hyphens, dots, and underscores. Max 50 characters. Yes
Label Descriptive name, e.g., "Aisle A, Row 1, Shelf 3" No
Aisle The aisle the bin sits in, chosen from the aisles defined for this warehouse Yes
Shelf Shelf number, e.g., 3 No
Row Row number, e.g., 01 No
  1. Enter a Bin Code.
  2. Choose an Aisle from the dropdown. Only aisles belonging to the warehouse you are editing are listed.
  3. Fill in any optional location fields.
  4. Click Add Bin.
  5. The new bin appears in the list below.

Every bin belongs to an aisle

Aisle is a dropdown, not a free-text box, and it is required. If the list is empty, close the modal and add an aisle under Manage Aisles first — a bin cannot be saved without one.

Naming conventions

Use a consistent coding scheme like Aisle-Row-Shelf (e.g., A-01-03). Pair codes with descriptive labels so team members can find items without memorizing the scheme.

Viewing bins

The bins list displays all bins within the selected warehouse.

Column Description
Bin Code Unique identifier
Label Descriptive name
Aisle Aisle location
Shelf Shelf location
Row Row location
Items Count of items currently stored in the bin

Live item counts

The Items column updates automatically as items are added, removed, or transferred — no manual refresh needed.

Editing a bin

  1. Click the edit icon on the bin row.
  2. Modify the code, label, or location fields as needed.
  3. Click Save Changes.

Deleting a bin

  1. Click the delete icon on the bin row.
  2. Confirm the deletion in the prompt.

Items are moved to the warehouse floor

When you delete a bin, any items stored in it become unassigned (warehouse floor). Reassign them to another bin promptly to maintain accurate tracking.

Item assignment

When adding or transferring inventory items, you can specify which bin they belong to.

  • Assigned items — stored in a specific bin for precise tracking.
  • Unassigned items — on the "warehouse floor" with no bin designation.

Use bins to organize parts by category, frequency of use, or physical location — whatever mapping makes sense for your warehouse layout.

Best practices

Map your physical layout

Define your Aisles first so they mirror the real walkways, then use the Shelf and Row fields to pinpoint each bin within its aisle. New team members can locate parts without prior knowledge of the space.

Descriptive labels save time

A bin code like A-01-03 is compact for data entry, but a label like "Aisle A, Row 1, Top Shelf" helps during physical counts.

Consistent schemes across warehouses

If you manage multiple warehouses, use the same naming convention in each one. Technicians and dispatchers learn the system once and apply it everywhere.

Frequently asked questions

Can I have bins in different warehouses with the same code?

Yes. Bin codes are unique per warehouse, not globally. Two different warehouses can each have a bin called A-01-03.

What happens to items when I delete a bin?

Items are moved to the warehouse floor (no bin assignment). You should reassign them to another bin to maintain accurate tracking.

Is there a limit to how many bins I can create?

No hard limit. Create as many bins as your warehouse layout requires.

Can I transfer items between bins?

Yes. Use the inventory transfer system to move items between bins within the same warehouse or across different warehouses. See Stock transfers for details.

Do bins affect auto-assignment?

Bins help your team locate parts quickly, but they do not directly influence job auto-assignment.